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(c) 2007 by
Williams Parsons


A Tip On Neat Filing Of Court Reporter Records

Using cardboard separator sheets and bricks to keep court reporter records neat so they don't fall over and get mixed up in the box while the box is being filled.

If anyone is interested in using cardboard separator sheets to separate their court reporter records into neat rows of audiotapes, CD's, DVD'S, videotapes and stenotype notes, they may cut up cardboard boxes into 14 3/4” x 9 3/4” pieces in order to separate the rows of records.

If reporters don’t want to cut up their own cardboard dividers, they may order the 14 3/4” x 9 3/4” cardboard sheets from the following company:

The cardboard sheet separators (called cardboard pads) sell for $25.00 per 100 plus $8.00 shipping which comes to a cost of $33.00 per 100.

If you used one cardboard divider sheet per box to separate two rows of CD's, DVD's or videotapes, your cost per box would be 33 cents per box for the separators.

If you used two cardboard separator sheets per box to make three separate rows of audiotapes, your cost per box would be 66 cents per box.

If you used three cardboard separator sheets per box to make 4 rows of stenotype notes, your cost per box would be 99 cents per box.

Also, in order to efficiently and easily use the cardboard separators, I also recommend purchasing several bricks from Home Depot at about 50 cents each to keep the cardboard separator sheets upright and in place.

The bricks will hold your cardboard separators upright to keep audiotapes, CD's, DVD's and stenotype notes upright and not falling over while the box is being filled.

When the cardboard separators are used in conjunction with the Box Lid Digraming Filing and Inventory Control System for audiotapes and CD's, you have an excellent filing system.

If anyone is interested in further details on the cardboard separators or the Box Lid Digraming Filing and Inventory Control System, they may e-mail me at

With new court rulings, the time periods for court reporter records to be stored is long as 50 years or more in some criminal cases.

I don't know of any other court records that have to be stored for 50 years and more.

So good filing of court reporter records from the moment they are inserted into cardboard storage and filing boxes is extremely important.

Also, excellent filing of court reporter records is nothing more than knowing how to file those records and making it a daily habit to file the records using an excellent system for keeping track of those records with total inventory control.

This total inventory control and accounting of the court reporter records becomes even more important when those court reporter records are being turned over to 3rd party private companies that provide storage services to the court system.

The court reporter records should be in perfect order with each day's records being able to be accounted for and inventoried.

When the court reporter records are kept in perfect order from day one of filing, it can be the basis of excellent filing of those records during the many decades those records may be in the custody and control of the courts or in the custody of 3rd party storers of court records.